Most online forms are created in the early 90’s. Before that, booking confirmation forms were not in use. The only one available is a simple paper-based form with fields to fill. Today, forms are more accessible thanks to Facebook which helps a lot from the very beginning of this process.
Today, a booking confirmation forms helps us check hotel room availability and confirm our purchase. In fact, this form is one of the most important points to note in any hotel website. Moreover, this form is not specified for hotel bookings only. Many restaurant websites provide options for the user to reserve their table. This gives a significant increase in the customer management.
However, it is better to keep in mind that these forms do not include any specific functionalities to maintain data. It just helps to collect details from potential purchaser.
Where To Find a Booking Confirmation Forms
After booking, usually, booking confirmation forms are sent via email. The email will come with an attached form that will summarise your forthcoming stay. You will recognise this email by the subject line that commonly state your reservation in a brief explanation. For instance, you might find yourself a recent incoming email that says: “Details of reservation at (hotel name)”.
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General Content of Booking Confirmation
- A reminder to print your booking confirmation
Your booking confirmation should be printed within a few days prior to your arrival. The printed form will be asked by the administration division upon arrival.
- Your Booking Reference Number
Commonly, a booking reservation includes a reference number. This will help ease the administration process once you have arrived.
However, if your form doesn’t have this, there’s no need to be concerned as every booking confirmation differs from one to another. It just means that the accommodation company will use other ways to verify your booking.
- Hotel Information
Here you will find the complete address and telephone number for the accommodation in case of any further details that you may want to know.
- Important Information
Special details that you may need to know regarding questions that should be directed to the hotel and certain things you may need to have with you are provided here.)
- Booking Summary
This section aims to verify the hotel, dates of stay, number of guests and meal plan selected. Make sure to read this section thoroughly so it wont cause a further hassle if there is mistake.
- Payment Details
Check once again regarding your payment. A complete data must include total cost, deposit paid, how much is still due, and when it is due. Make sure that only the correct numbers are written in your form.
- Billing Instructions
It is strongly advised to see notes related to accommodation’s needing to pre-authorise the first night’s stay.
- Check-In Instructions
In this section you will find standard check-in / check-out times and other details related to your check-in process.
- Cancellations & Modifications
If you see a mistake in the above information, it is allowed to make a cancellation or modification. This section will provide some information in details to help you find out the best way to do it.
Booking Confirmation Email Is Not Available
As long as you have completed the booking form and have seen the booking confirmation page which displays your booking reference number, then your booking has been made successfully. All bookings made are confirmed bookings and you do not need to double check the availability.
You can only check for dates that are available in the website according to the accommodation that you choose to book.
With a reservation form, you can easily gain access to variety of accommodation for your holiday trip from miles away. Holiday season can result in high demand of these accommodation. It is always nice to know that you already saved a facility from far ahead.
After reading this article, it is no doubt that you now know all about a booking confirmation forms. In summary, a booking confirmation acquires you to pay attention so to not leave any details in your form. This will hopefully ease your dream holiday reservation as you intended it to be.