5 Parts of a Strict Employee Write Up Form – We don’t always have the perfect employee. Sometimes they like to be lazy or they are always late. Moreover, you can also find an employee that always misbehave. In this case, you need to set the boundary. Tell them that that action is unacceptable and it need to change. The simple way to do that is through a employee write up form
Why Does Disciplinary Action Matters?
It might be tempting to go soft on employees. To only rely on words and advices. But, most of the time, that won’t stick. That makes the first reason why the form matters. You need to be stricter. You have the rules and if you want people to take it seriously, the rules need to be upheld.
Only resorting to soft measures will not make the perpetrator feel deterrent. This could make two scenario rise up. First, the perpetrators will feel like they can do the mistake again with no real consequences. Second, other people will feel like they can do the same. These two scenario will resort to chaos in your office. You do not want that do you? That is why you need to learn how to use the employee write up form for your office’s peace.
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The Parts of a Employee Write Up Form
There are several aspects that helps to make a strict and serious employee write up form. Those aspects are:
- Identity of employee
First, write down the general information about the employee. This includes their full name, position or division in the office, and company ID number (if any).
The next section should be filled with an elaboration of their misdemeanor. You could write what kind of misdemeanor they did and the impact. This shouldn’t be too long. Four to five sentences will suffice.
- Resolution or advice
In your professional view, how should the misdemeanor be handled? Ask this question if there is no resolution yet to the problem at hand. Your advice should be objective and proportionate towards the damage done.
- Signature of manager/supervisor
Finally, ask the manager or supervisor to validate this form. The way to do that is by asking them to sign and put the date on the form.
- Signature of employee
Finally, ask for the accountability of the employee by asking them to sign the form too.
How To Right The Wrong
So, the employee has signed the employee write up form. What next? There are a couple ideas that we want to propose to maintain peace in the office:
- Reiterate the rules
After the damage has been done, you want to remind everyone of the rules again. This way, they know that the office plays by the rule.
- Be stern on the sanctions
It doesn’t mean that you should put really hard and burdening sanction. This step means that if you decide on a sanction, make sure that the perpetrators fulfill that.
- Reward people for good behavior
Good behavior also needs to be recognized in the workplace. A little bit of incentive is a powerful tool to make them want to do more good than bad.
- Make office feels like family
People usually deviate from the rules because they don’t feel a bond with the workplace. So, make the office feels like family. Encourage people to get to know each other and develop connection. Therefore, people will start abiding to the rule because they want what’s best for their family.
It is not enough to rely on strict rules. You need to protect those rules in office with a employee write up form. Use our tips for a rule-abiding office environment. Good luck!