Event evaluation should be part of the event planer in organizing events. They must enter this stage as the post event Evaluation stage. You can do it with the event evaluation form.
What Is Event Evaluation Form?
This is the form that contains the results of evaluations of events that have taken place. Generally, this evaluation is carried out immediately after the event is finished.
The goal is to find out the shortcomings of the event and measure how successful the event is. Regardless of success or failure, this evaluation phase is important to do.
Every event should include this evaluation in the event schedule. Usually this evaluation phase will involve event coordinators to report their responsibilities to the jobdesk given at the event.
This evaluation phase can also evaluate the event planning stage which is less than optimal. This stage is done so that the next event can be held even better.
How to Write Event Evaluation Form
In making this event evaluation form, you first write one by one what you need to evaluate, starting from the planning stage, event preparation, event day, and customer satisfaction survey.
You can elaborate on each of these stages with points, for example in the planning stages of how to place, food and beverages, entertainment, etc. Likewise, during the event you can write down any obstacles in each part, for example, lack of lighting, microphone sounds like missing, etc.
You can also write in addition to technical matters, such as communication problems between the committee or team members so that it affects the team that is not compact. You can also write down non-technical constraints that come from outside parties.
You can write it in the form that we provide in word or excel format. Related to this format depends on your own needs when writing it.
After that you can print it out to share with your team coordinator to write the post event constraints as evaluation material.
If the materials for evaluation are collected, you are ready to discuss them with your team using the event evaluation form. You can start the discussion by discussing the evaluation materials that you and your team have collected.
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Tips for using Event Evaluation Form
Maybe some of you are still confused about writing what kind of event evaluation form. It might also be that you as an event planner don’t feel comfortable evaluating team performance.
But evaluation must still be done. Tell your team that this is in the common interest, for the betterment of the team so that when creating events the next obstacle can be overcome or even anticipated first.
After that take the evaluation stage in a relaxed atmosphere when discussing it with the team, so that the communication that occurs is also smooth.
The post event evaluation stage is easier to do when the event is successfully held, but it will be more unpleasant to talk about when the event is a bit disappointing.
However, an evaluation must still be made for the progress of your event planner team. Reassure your team that whatever happens, whether disappointed or not, this event belongs together, and can be overcome together for the better.
The next tip is to maintain communication with the team, so that both the planning and evaluation stages can be carried out smoothly. The key to an event’s success is not one person or one man show, but the event’s success is solid teamwork.
And remember the evaluation is not to scold or complain to your team members. Evaluation means to correct the team’s mistakes for the better. So don’t scare your team into giving a cold and terrible impression at this evaluation stage.