Let’s face it, no office is perfect. But we sometimes forget this fact because we choose not to listen to what people have to say or complain about the office. Well, that will never happen again if you have a system to hear your employee better. That is why you need to know about the HR complaint form and some of our tips.
How To Be The Best Human Resource Department
It is easy to be stagnant and do business as usual. This stagnancy won’t get us and our office anywhere near progress. That is why you need to make some changes, starting from you as an HR employee.
The first thing you could change is your willingness for improvement. This might seem trivial. But all great change starts with a simple mindset. By simply wanting to improve, you open yourself up to tons of new opportunities for improvement. You start seeking out positive changes and actually making one. You start to let go of fear and jump into the vast possibility in the unknown.
The next tip is to make a habit to listen. The essence of your work is in the people. That is why you need to listen to what the people have to say. Actually try to get to know them. Only when you are close to them will they be comfortable in telling what they feel about the office. Then, they will be willing to fill in the HR complaint form.
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What Is In a HR Complaint Form
To facilitate complaints from employee, you do not need a complex and too elaborative structure. All you need are these simple structures:
- Detail of employee
First, the employee has to give some details about them. This includes their full name, contact number, and detail about their job. For the detail about their job they need to write down which department they work in or what position they are holding. They could also give their employee ID number to be more specific.
- Detail of incident/complaint
Next, they need to elaborate the incident or complaint they want to issue. To do that, first they need to give the exact date of the complaint/incident. Then in a dedicated space, they could vent about the complaint they want to give.
In the comment section, they could write some advice on how to handle the complaint. They could also add other detail like witness to the incident. This is the part where you need to pay attention to because it is pretty valuable.
How To Create The Best Office Environment
You already have the HR complaint form. Now, we are going to show you how to use it:
- Use it regularly
It is best to keep improving and growing. That is why you need to use the form regularly. You need to make sure that you always know what people are generally feeling about the office and in which area you can improve.
- Evaluate and take action
Next, assess the complaints given. Which one can you work on? Which one is more urgent? Make a plan on how to handle the groups of complaints in the HR complaint form. Then, actually take action on it.
Once you’ve take action, you need to keep the office on the know about your progress. This makes them believe that they are actually listened to and taken care of by the HR department.
People at the office will love you once you use the HR complaint form. Moreover, once you use our tips, you will be the best HR ever!