5 Best Employee Termination Letter

It is hard to let go of an employee. But it is harder to see your company turn into this toxic pool because of the influence of that employee. You need to know when to let go, how to let go, and the information about the employee termination letter. Through this article, we will give you all of it.

When To Let Go of An Employee

You can’t just let go of a random employee. But, if they qualify in this criteria, it might be best to let them go:

  1. They create havoc
    Whether it be trashing the office, influencing other employees to be bad with them, or more. People like this won’t sit still until they truly create the greatest havoc. Of course, you do not want that.
  2. They are too lazy
    Productivity is an important criteria in any job. If they are too lazy until they miss deadlines or even don’t give the work, consider whether they deserve to be in your company.
  3. They can’t be told what to do
    Even when you’ve given them some advice or a strict lecture, this person won’t budge. This just means that they have no intention to ever go by your rules ever again.
  4. They jeopardize the future of your company
    They could do a sexual assault or do something that are shameful for the company. If it endangers the image or the livelihood of your company, heavily consider cutting this person off.
  5 Free Sample Character Reference Letter

Steps To Take Before Firing An Employee

Firing an employee is not a thing you could just do on a whim. You need to take several steps before you do it.

The first step is to have a discussion with the employee. In this first step, be understanding and listen with your whole heart. Just by listening, you could know the problem and fix it. You also need to discuss some plan to make their behavior better. If this doesn’t work, you could be stricter and harsh on the discussion. This could lead to a sense of deterrence.

If discussion doesn’t work, you need to take the next step, disciplinary action and cautions. The cautions usually go up to three. Remember to give them a letter of caution. The disciplinary action could be taking away a part of their professional privilege or giving them extra workload. If all these are not listened to or done, you could go on and fire them.

Contract Employee Termination Letter

Contract Employee Termination Letter
Contract Employee Termination Letter

Disciplinary Procedures & Termination of Employment

Disciplinary Procedures Termination of Employment
Disciplinary Procedures Termination of Employment

Employee Termination Letter For Absconding

Employee Termination Letter For Absconding
Employee Termination Letter For Absconding

Sample Employee Termination Letter

Sample Employee Termination Letter
Sample Employee Termination Letter

Sample Notice Letter to Employee Termination

Sample Notice Letter to Employee Termination
Sample Notice Letter to Employee Termination

Termination Letter For Probationary Employee

Termination Letter For Probationary Employee
Termination Letter For Probationary Employee

The Structure of An Employee Termination Letter

A strict and formal letter needs a string of good sections. Here are the sections you’ll find in a employee termination letter:

  • Identity of employee
    Write down the name, address, and contact number on the top part of the form. Also write down the identity of the company to specify who gave the letter.
  • Reasons of firing
    Be clear about why you want to fire them in the first place. Make sure that the reason is not subjective and is purely professional.
  • Steps taken
    Then, just to be clear, specify the steps that the company have taken but that was not followed by the employee. This shows that the company have done all they can to make it work.
  • Details of firing
    Then, tell the employee when you are going to fire them. Also specify what will happen once they are given the letter.
  • Signature
    Show that this is a real formal letter by writing down a signature of the person in charge.
  7 Best Proof of Employment Letter

Do the hard but good thing for your company by using the employee termination letter. Remember to also use our tips. Good luck!