Managing an office is hard. Everyone needs a lot of things every time. Some of those times, employees need a proof of their current job from their employer. This proof is materialized in an employment verification letter. To request that letter to be made, you need to know all about the employment verification form.
The Parts of An Employment Verification Form
Like every form, this form is structured. It shows in the various section that exist in the form:
- Applicant’s identity
First, the applicant will have to give some information about them. This includes the applicant’s full name, address, and contact number. An optional identity to add is the applicant’s company ID number or social number.
- Employer identity
Then, the employer will also need to fill the form with their identity. The format of the things they have to fill is the same with the applicant’s identity.
- Details about employee
This is the part where only the employer can fill in. The employer has to fill in some details about the employee’s job. This detail encapsulates a couple aspects; short description of their job, their working hour, and their wage.
If there are any special remarks about the employee, the employer can fill it here.
Finally, to authorize the employment verification form, the employer needs to sign the form. The company’s stamp could also be added alongside the signature.
How To Ask for Your Employment Letter
Are you nervous about asking for a employment verification form? Don’t worry, we have the right tips for you.
The first tip is to get the form. Ask where you can find the form from your office’s secretary or from your friend. This form can be printed on a paper or could be available online. Then, fill the form as detailed as you can. Remember to fill the form only in places that you are allowed to fill.
After that, issue the form to your boss. Write down why you need it, when you need it, and a short instruction on how your employer can fill the form. If your employer knows the urgency of your form, then they will be more inclined to filling it faster. That is why you need to state your urgency and deadline clearly. If the form is filled outside of the deadline, remind your boss often but politely. Most of the times, your boss simply forgets that they have a form to fill.
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How To Process Requests
As for employers, are you overwhelmed by the amount of form you are receiving? Or do you not know what to do with the form? We’re also here to give you some tips.
The first tips is to organize the form. You can organize the form based on who files it first. This system could be called the first come first serve. Another idea is you could organize the form based on the urgency. This means that you need to ask the purpose and deadline of the form to the applicant.
The next tip is to delegate the task. If things get overwhelming, you do have the option to delegate the task to your secretary or trusted person. You could give them access to the employee’s data. All they have to do is to fill it out. But, before you sign it, remember to recheck the data so no mistakes are made. After all, you will be the one responsible for the mistakes.
We have given the tips for an employment verification form both for employer and employees. Make sure to pay attention to the structure too. Good luck!