4 Parts of a Versatile Travel Request Form: Whether you are a business owner, an education institution, or a travel agent, being organized is important. It is hard to accommodate many requests with different methods and forms. That is why there is a travel request form. Considering the frequency of people traveling and the importance, you need to learn the structure and tips now.
Different Types of Travel
Not all people travel for the same purpose. We are going to tell you the different scenarios of travel regarding the function of the form.
The first is travelling for a student. Student might need to join conferences, competitions, or education event in another place. They need to consult their school about this so that the school give them a leave. The second scenario is businessman/ woman travelling for work. Their office usually pays for this travel. This is why the travel request form is a good way to inform the office. Other than that, travel agents also need this form. They need to know the detail of the expected travel; how many people are coming and what they expect to see.
Despite the institution or purpose, people might travel for personal purposes. However, they still have to ask for a leave from the person in charge. In a student’s case, it means their school. In an employee’s case, it means their boss or their boss’s secretary.
Advance Travel Request Form
Corporate Travel Request Form
Employee Travel Request Form
Travel Agent Request Form
Travel Approval Request Form
Travel Budget Request Form
The Aspects of a Travel Request Form
There are several aspects of the request form. Those aspects are:
- Information about the applier
Your name, address and phone number needs to be written down. you also need to write down how many people are coming with you on your travel. If there are multiple, write down their general information too. You could also add more details like your company/student ID number.
- Information of travel
In this section, you need to elaborate about your travel. This includes the purpose of your travel and how long your travel will be. If you are going to be received by a specific institution, write down their contact detail.
- Plan of travel
Next, write down your plan of travel. Have you bought a ticket or a lodging? If so, specify the detail. For travel agents travel request form, plan of travel can be an elaboration of what the client wants to see. Do they like beaches, museums, or scenic walks? Ask them to write it down here.
Next, the form for business and schools usually have this part. This is where the person in charge can sign or stamp to authorize the leave.
How To Organize The Form
Overwhelmed with all the form that are pouring in? We have some suggestion on how to organize it.
First, you can organize it according to urgency. Urgency is comprised of different things. It could be urgent because the cause is important. It could also be urgent because the date of travel is coming soon. To know the urgency, read through the form right after you get it. then, create a system on how best to approve or disapprove of the form.
The next thing you can do is to create a deadline. Ask people to submit their travel request form on a set time. For example, one week before the travel. This is so that you have more time to process the form and fulfill their demand. Make sure that everyone knows about this deadline information so your system will work.
Travelling and organizing it suddenly get easier because there’s a travel request form. Use our tips on how to use it and understand the importance. Then, you’ll be more organized than ever!