Unfortunately, you can’t trust everyone nowadays. That is why you can ask for some sort of formal document to back up their claim. For an employee, that document is a work verification form. it is filled by the employer to indicate that an employee is really theirs. This form is not that complicated. We’re going to elaborate it below.
The Sections of a Work Verification Form
The form is a formal way to verify an employee’s time in your work. Because of it’s importance, you need to familiarize yourself with the aspects. Those aspects are:
- Applicant’s general information
The form will open by asking for the applicant’s information. Some of the things needed are their full name, address, and contact number. In some forms, the employee will have to sign after giving away this information. This signature will be complemented with the date of signing.
- Employer general information
Then, the form will ask for the employer’s information. The employer will have to write their full name, address, and contact number. Furthermore, they will also have to write their job title and company name.
- Job detail
This is the most important part of the work verification form. Here, the employer has to write down the employee’s job title, their hire date, work schedule, weekly work hour, and even salary. The detail asked in this aspect is different from one form to another.
If there are further comments about the job, the employer can write it down here.
- Signature of employer
Finally, to close and authorize the letter, the employer has to sign it. Employer can also add their name and the date of the signing.
For Employer: How To Fill The Form
For employers, if knowing the structure is not enough, then you need to see our tips on filling it out.
The first tip is to consult your employee. Ask them what is the form for and when it is due. You should also ask which part that they need you to fill. Usually, you will need to fill the form starting from the job detail part. Otherwise, you could also see the instruction in the form if there is any. Remember to fill the form in the time span that your employee has given you. Lagging behind the deadline will make everything harder.
The next tip is to fill it with the right detail. You want to fill the information as right and as detailed as you could. Make sure there are no typos or grammatical error. Double check everything. If you are still not sure, you could ask your secretary to check it for you. They usually have more detail orientation.
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How To Make Sure That They are Honest
These tips are for people who are receiving the claim that someone is employed. How do you make sure that they are honest? Here are our tips.
First and foremost, ask them to bring their documents. Look at that document. Does it have the company’s stamp or other form of authenticity? Does all the detail check out with their claim? Be really careful. If the information or documents are missing, you need to do the next step. If you are still not sure, you can choose to ring up their employer and have a chat. Ask them to verify all the information that you have in hand. If you are still really suspicious, you can come to their office.
A work verification form is extremely important in various settings. Now that you know it’s structure and how to fill it, you’ll be helping out your employee. How great is that!