Conference evaluation form is a formal paper distributed to conference participants by the organizer. The main objective is to evaluate the course of the conference from beginning to end.Each participant will then be asked to provide their own personal assessment,complete with its feedback, in written form.
An evaluation form will summarizeboth strengths and weaknesses shown throughout the conference. This will then foster the development of future conferences.
Why a Conference Evaluation Form?
With the presence of an evaluation form, the formality and objectivity of a conference evaluation can be easily maintained. Sometimes, a conference does not run as the participants’ wishes. With the distribution of this evaluation form, conference participants can report their dissatisfaction to the organizer.
This letter will give the event organizer an idea of what needs to be improved at the next conference. On the other hand, if the conference goes through as expected, or might be even better than expected, this satisfaction can also be submitted to the organizer so they can keep up the good work.
As an event organizer, it is important to develop a good two-way commission with your participants. One of the best ways to get collect their assessment is to directly ask your client through evaluation form, so you can get the most relevant information to conduct your conference.
Through an evaluation form, the assessment can be carried out effectively since it can be done simultaneously among several participants. Another positive thing obtained from a conference evaluation form is the fact that it requires less confrontation without eliminating any form of information, as some participants may feel uncomfortable telling their disappointment in person.
Recent research shows that there is a significant rise in competitions among knowledge-appropriation based events. In 2018, the business in the conference industry is said to be valued up to $30 Billion in the US alone. Therefore, the application of an evaluation form is one suitable way to intensify your position in this growing business.
What Does a Good Conference Evaluation Look Like?
To make a good evaluation form, participants must be able to include specific critiques. In consequence, the format used must involve specific questions as well. this can help the improvement of the conference on certain aspects. some examples of these aspects are the venue of the conference, the consumption provided, and the sound system used.
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What Are The Main Components?
1. indicate your overall satisfaction
An overall assessment of satisfaction towards the conference is surely needed. Although there are no normative rules on where to put this section in your evaluation form, it will be seemingly more flattering if you put it at either the start or the end of an evaluation form.
On a side note, it is very much recommended to provide your evaluation form with a scale of satisfaction. For instance, you can add numbers from one to ten, then ask the participants to select the level of their satisfactory according to the numbers available. This will ease your participants in the process of assessment
2. The satisfaction of certain facilities
As written above, an evaluation form must demand specific information from participants. Therefore, it is necessary to address specific aspects of a conference, such as a venue, food served, or speaker.
Furthermore, you can also add other aspects that you’ve provided in your conference as you wish. Ideally, this section should also be provided with a scale of satisfaction.
3. Criticism and suggestions
By the end of your conference evaluation form, you can also provide a blank column so that participants can write freely any criticisms and suggestions they have in mind.