10 Useful Travel Expense Claim Form

Traveling cost a lot. The plane ticket, accommodation, transportation are really costly when added up. But, do you know that you don’t have to carry the burden of travel expenses alone? You can actually ask for your boss for a refund. All you need to do is to use the travel expense claim form and several of our tips.

How To Travel Cheap

Before being dizzy because of all your expenses, you might want to cut back on the expense first. This is so that you don’t have to go in debt trying to pay all your expenses. That is why you need to know how to travel cheap.

The first tip is to budget. Know how much money you are willing to spend for each sector. This includes the transportation, hotel, meals, and other sector. You could ask your office how much money is allotted to a business travel. Therefore, you know how much money that you can get refunded for.

Then, remember to make a great plan. Research the cheapest alternative to every part of your travel. You could start by searching for travel airfares, then search for hotels, and other accommodation. Try to compare from website to website. This is the way to know which price is the best. Also remember to check for vouchers if there is any. Remember, you need to have the best option there is. The next step is to use the travel expense claim form.

Excess Traveling Expenses Claim Form

 

Excess Traveling Expenses Claim Form
Excess Traveling Expenses Claim Form

Medical Emergency Travel Expense Claim Form

Medical Emergency Travel Expense Claim Form
Medical Emergency Travel Expense Claim Form

Sample Foster Child Travel Expenses Claim Form

Sample Foster Child Travel Expenses Claim Form
Sample Foster Child Travel Expenses Claim Form

Student Travel Expense Claim Form

Student Travel Expense Claim Form
Student Travel Expense Claim Form

Teaching Staff Travel Expense Claim Form Sample

Teaching Staff Travel Expense Claim Form Sample
Teaching Staff Travel Expense Claim Form Sample

Travel Expense Claim Community Employment Sample

Travel Expense Claim Community Employment Sample
Travel Expense Claim Community Employment Sample

Travel Expense Reimbursement Claim Form

Travel Expense Reimbursement Claim Form
Travel Expense Reimbursement Claim Form

What Is In a Travel Expense Claim Form

To get money for a refund, the person who gives you the money needs to have sufficient information. Those information will be accommodated through these structure:

  1. Identity of applicant
    Before getting into other parts of the travel expense claim form, applicants need to introduce themselves. The way to do that is by giving the full name, employee ID number, and department/ job position that they are working in.
  2. Detail of leave
    Then, some detail about the leave also needs to be mentioned. This includes the time and reason of leave.
  3. Detail of travel
    After that, the applicant needs to write down the expenses they have during the travel. It is better to write it in great detail and to have the check as a prove of validity.
  4. Signature
    If the expense is approved, the boss needs to give their signature at the bottom part of the form.

How To Ask for a Refund Effectively

What if you do not get your money back? What if your boss suddenly say that they won’t repay you with the money of the office? Do not worry. We will not let that happen. All you need to do is to use our tips.

Our first tip is to fill out the travel expense claim form in great detail. You don’t want to miss out on the numbers or on the commas. Also remember to fill out the urgency clearly. Therefore, your boss will really know how important it is for you to get refunded. You could also approach your boss and explain your urgency. Chances are if they see your face, they will be more emphatetic towards you.

The next tip is to know the rules in your office. What is the deadline for you to issue the form? How long will the process take? Having these kinds of certainty is crucial in order to get your money back.

You can quickly get the money that drains out from your wallet by using the travel expense claim form. Plus, use our tips on how to minimize the expense in the first place to save more money!